Why should I use Alldone?

What can Alldone do better than my current (duct-taped) system to organize my life?

Please enjoy these top 5 features of different types of users.
“As a beginner in the whole productivity world i just love that Alldone is super simple to use - in the end it's just a list of things to do today
Peter L.
Entry Product Manager (Beginner User)

1. Get rewards for every task done

Get Alldone gold & experience points every time you complete a task. Also it just feels nice to get rewarded for every completed task just like in a game when you complete a quest.

2. Follow up tasks with comments

Sometimes you have to wait for other people to get something done and then you need to follow up with them to make sure it will actually happen.
For this the follow-up feature exists. So you can have the piece of mind that no task is left behind. Just keep pressed on the "done" checkbox to activate the popup.

3. Directly add a task in a note

This is probably my favorite feature and one of the reasons I am using Alldone.
Let's say you are doing meeting notes and during the meeting a task comes up. You don't want to leave the meeting note and with Alldone you can directly add the task for yourself or for somebody else inline into the meeting notes. Awesome!

4. Add personal & work goals

You want to achieve your goals. For that you need a way to write them down properly.
Alldone Goals gives you a great way to put your Goals on a timeline and then have those show up in your daily task list. This way you can keep track of the big picture and can work towards your goals every day.

5. Share simply via link

In Alldone you can share all objects just by sending the URL-link to your friends, family or colleagues.
They will be able to view the content without having to signup to Alldone - it just works.
This does not only work for notes but also for your list of goals, tasks or any other object you may have in Alldone. Enjoy! 
So basically it's like Google Docs but without forgetting it all the time to give people the correct permissions :)
“I have tried out pretty much all the other productivity tools out there and I use Alldone because it is the only tool which allows me to plan both my personal & work life all-in-one
Robert M.
Startup CEO (Advanced User)

1. Fully support empty inbox principle

The empty inbox principle basically says that every day at the end of the day your inbox needs to be zero. Alldone fully supports this across all your personal & work projects - if you want to use it. For example every morning I just go through my tasks in my daily inbox and postpone what I don't want to do today. I do the rest and then I end my workday when my inbox is empty. Never forget something again. Life can be so simple with Alldone :)

2.  Advanced features ftw!

Having advanced features can be super time-saving when working with a productivity tool. Alldone has them all: You can highlight tasks, duplicate the current screen into a new window (e.g. when you want to have one note open and write in another), you can multi-select and move several tasks at once, every object also sees backlinks pointing at them and you can at-mention not only tasks but also anything else. Amazing!

3. Calendar & Email Integration

At the end of the day a meeting i need to attend is also a task i need to do. An email i need to write is also a task. So to really bring all your tasks into one inbox Alldone supports integration with Google Mail & Google Calendar. Just see everything in one inbox.

4. Install as an app

Alldone is currently a web app but it is a PWA so you can install it on your Mac, iOS or Android phone as a PWA and even use Push Notifications.
To do this just use the "Add to your homescreen" functionality on your phone or just press the "install" button in the URL button in Chrome.

5. Hotkeys including quick-jump

You can always completely use Alldone with Hotkeys - including the ability to quickly jump between pages. Just press Option/Alt + K and then you can search and jump to a different note, task etc. - go quickly whereever you want to go!
“If more than one person decides to use Alldone in a team, this has really nice benefits as well. Working together has never been so easy.
Daniela W.
Senior Designer (Team User)

1. Link projects  and easily switch users

You can easily see everybody's tasks - just select their user. Btw: you have always complete control about the privacy of all your tasks, notes. You can keep every object completely private for yourself or decide which other team-members should be able to see them.

2. Workflows between users w/ approval

As a Product Manager I want to review a task once it has been done by the engineer. For this we have just established a simple workflow. Whenever the engineer ticks of the task, it will automatically show up in my task list and then i can easily review it and send it back if needed.

3. Suggested & observed tasks

When you work together you often have the situation that somebody else needs to do something - but it is really weird when you just assign a task to somebody else and somebody just finds tasks in their inbox. That's why Alldone has "suggested tasks" in which it is clearly visible for everybody from which person the task comes from. In addition you can also observe tasks for other people so you always now the status of somebody else's task in your own inbox.

4. Journal your progress with skills

When you work in a team, you likely work in or for a company and then likely somebody else will decide how much get paid or if you get promoted.
So for these use case you need to journal your progress in your skills. Alldone will let you do this in a gamified way. About every few weeks you level up your profile and then you can upgrade your skills and give a comment. When the time for your performance review comes you have a documented list of your progress.

5. Activtiy Feed

The activity feed is like your feed in your favorite social networks - just that you don't see what your friends are doing in their private life but what your colleagues are currently working on.
Everything what is not marked as private will show up here and you can see easily what's going on in your team. It's like a permanent digital standup.
“As a Freelancer i need something that sticks with me as a person and not with the company. Something that travels with me.”
Adrian M.
Engineer (Freelancer User)

1. Log time with time or points

As a freelancer you need to log your time for every company you work for to make sure you sent the right invoice at the end of the day. Alldone makes it super easy. Just log the time in the actual tasks you are working on.
You can log time or points - whatever you prefer.

2. One tool for all my projects


When you work for several companies at once it is often hard to keep an overview about what is going on. Alldone makes it super easy to be the central system where you keep everything together. Just create a project for every project you are working on and add all your tasks & notes directly where they belong to.

3. See Statistics

Do you want to check what you have been working on? With Alldone Statistics you can do that easily.
Just select the project, timeframe or if you want to see your past done tasks, time logged or whatever your heart desires.

4. Create invoices as Google Docs

I am already planning & logging my tasks with Alldone - now can I just create invoices based on my actual tasks done. No need to have an additional tool to fill in my time.
Just press on the "Create Invoice" button and a Google Doc will be created which you can freely edit it before you send it to your client.
Btw - Alldone even automatically creates a task to remind you if the invoice has already been paid.

5. Keep your personal data

As a Freelancer i need something that sticks with me as a person and not with the company. Something that travels with me. So when you move on to the next project you can keep your personal data and not lose everything in the company tools. You should build up your own unfair advantage over time!

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